Parent Meeting

1. Chaperones

-Shawn Sowders

-Cindy Benson

-Todd Elrod

-Patty Hoerst (nurse)

-Jeff Hotopp

-Laura Scrivner

-Becky Wilhelm

2. Safety Precautions:

-Emergency Phone Chain

-See appendix A for permission Slip

-www.southwestschools.org

-With a World Strides representative at all times

-1 chaperone per 15 students

-Emergency cards for students

-EMERGENCY Phone Numbers:

-World Strides Parent Information Number: 800-468-5899

-Hotel Information: Bethesda Marriott, 5151 Pooks Hill Rd., Bethesda, MD 20814; (301-897-9400)

-Shawn’s cell number: (513) 305-3929

3. Flight Information

-See appendix B for Flight Information

-Airport Information

-Where to meet

-Which chaperone to see for IDs, luggage tags, and emergency cards for Flight A:

-A-G- Cindy Benson

-H-L- Patty Hoerst

-M-R- Jeff Hotopp

-S-Z- Laura Scrivner

Flight B:

-See Todd Elrod or Becky Wilhelm

-Where parents are limited to go

-Student’s attire

4. Itinerary

-See appendix C

-Subject to change! Expect flexibility!

5. Medications

-Appendix D

6. Rules for the trip

-Appendix E

-If there is a problem, we will call you. Please express to your child how disappointed you would be if we would need to call you about their behavior

-Serious Offenses are sent back home at parent’s expense

-All school rules apply

-Punishment at school, too

-Check your child’s luggage

-no nail files, nail clippers, anything that can be translated as a weapon

-no alcohol/cigarettes/weapons

-check dress code

7. What to pack:

-only 1 bag

-ABSOLUTELY NO CARRY ON

-School and weather appropriate clothing; dress in layers

-A watch to keep track of meeting times

-personal items

-LOTS of film and camera

-No CD players, cell phones, or expensive items

-will probably be stolen or used and abused

-will set off detectors; held in contempt of court at Supreme Court

-these items usually cause us the most problems

-cell phones are now not permitted in most government buildings because of photo devices

-Send only the money you never want to see again

8. When you will hear from them- from 8ish to 10:30. Hotel rules state they

must be in their rooms at 10:30. NO calls the first night; emergency chain only.

-Remember, no news is always good news!

9. Picture Forms- Appendix F

10. Rooming List-Appendix G

11. Bus List-Appendix H

12. Questions

Student Meeting

1. Flight Information

-Where to meet

-Flight A: Which chaperone to see for IDs, luggage tags, emergency cards, and tickets

-A-G- Cindy Benson

-H-L- Patty Hoerst

-M-R- Jeff Hotopp

-S-Z- Laura Scrivner

-Flight B: See Mr. Elrod and Ms. Wilhelm

-Where parents are limited to go

-Luggage:

-only 1 bag

-ABSOLUTELY NO CARRY ON

-Take other forms of ID off if the name doesn’t match yours

-School and weather appropriate clothing (colder, possibly rainy)

-A watch

-LOTS of film and camera

-No CD players, cell phones, or expensive items

-Eat before coming to the airport, you can bring some money to buy something to drink while we wait. (Do not bring change, though)

-Appropriate clothing for the airport

-Expect to see teams electronically sweep the plane before we board.

-A US Marshall will probably be on our flight, but in plain clothes.

2. Medications

-Medication Form –Must be turned by April 8^th, to Mr. Sowders

3. Rules for the trip

-Look over rules

-NO STUPID COMMENTS, no practical jokes, remember 9/11

-Be patient in all the slow lines. The time delay is because of added security.

-Serious Offenses are sent back home at parent’s expense AFTER you deal with us

-All school rules apply

-Punishment at school, too

-We expect awesome behavior. If you can’t give it, don’t go.

-We will check your luggage

-no nail files, nail clippers, anything that can be translated as a weapon

-no alcohol/drugs/cigarettes/weapons

4. Know what flight, bus, and room you are signed up for

5. Phone Chain – Must be turned in by April 8^th, to Mr. Sowders

6. Capitol Picture – Must be turned in by April 8^th, to Mr. Sowders

7. Fill out Luggage Tags

Flight Information

Appendix B

Washington D.C. Flight List Flight A

Inbound: DL 1555 Cincinnati to Baltimore 7:20-8:57

Return: DL 667 Baltimore to Cincinnati 5:55-7:39

Shawn Sowders

Cindy Benson: Jeff Hotopp:

1. Tiffany Applegate 54. Cammie McAdams

2. David Bell 55. Morgan McClure

3. Amanda Black 56. Amanda Meyer

4. Kimberly Braun 57. Mary Miller

5. Danielle Brooks 58. Jim Millward

6. Brittany Canada 59. Jimmy Minges

7. Amy Carr 60. Emmy Nagele

8. Jessica Castellini 61. Erika Newell

9. Eric Conner 62. Kellen Nixon

10. Hanna Coy 63. Jessica Page

11. Christine Daria 64. Brittani Parkinson

12. Lizzie Davis 65. Jessica Peace

13. Dustin Dillon 66. John Peak

14. Ethan Dole 67. Courtney Pennington

15. Brittany Ellis 68. Caitlyn Pfister

16. Aaron Emerson 69. Kenny Phillips

17. Emily Erb 70. Kimberly Porr

18. Bobby Estes 71. Jessica Posey

19. Jill Feldkamp 72. Samantha Ramey

20. Tiffani Floyd 73. Alesia Reamer

21. Kristen Frederick 74. Jesse Rice

22. Eric Galante 75. Jeremy Robben

23. Kurt Gallant 76. Brittany Roberson

24. Amanda Gilbert 77. Justin Runck

25. Aimee Glindmeyer

Laura Scrivner:

Patty Hoerst: 78. Jennifer Schweizer

26. Stacey Hamant 79. Thailyr Scrivner

27. Christina Heidi 80. Brittany Simmons

28. Kevin Heiland 81. Nicole Stanley

29. Megan Heileman 82. Corey Stanton

30. Courtney Hendy 83. Michelle Stenger

31. Andrea Herbert 84. Sarah Trenz

32. Jimmy Hobbs 85. Kevin Ulm

33. Aaron Hoerst 86. Andrew Vail

34. Stacy Hon 87. Tricia Wahl

35. Camille Hornsby 88. Brendan Walker

36. Sam Hotopp 89. Devin Walsman

37. Drew Huber 90. Jeff Watts

38. Austin Jacobs 91. Jeff White

39. Drew Jonas 92. Jared Wissel

40. Tess Kihm 93. Stephenie Wolf

41. Sara Kleiner 94. Cassie Ziegler

42. Katie Knue

43. Megan Koehler

44. Sara Koppenhoefer

45. Alyssa Kowalski

46. Lauren Kreinest

47. Max Kron

48. Chris Kube

49. Catherine Lane

50. Ryan Leidenbor

Appendix D

Medication Form

Please return complete form to Mr. Sowders by Thursday April 8^th, 2004

Student’s Name:

Medicines that will be in their possession:

Purposes:

When medicines will be taken:

____ daily

____ multiple times a day

____ when needed

____ other (please explain):

Medicines will be kept:

_____ by student

_____ by nurse

Parent Signature _______________________________

Appendix E

This is a copy of the student rules and regulations that the parents and students signed.

It was found on the back of the emergency medical form. The student is responsible for knowing them and obeying them.

The tour you have elected to attend offers many unique opportunities and experiences. Beyond the educational benefits, the trip offers opportunities to form new friendships and to meet the challenges of independence.

We promote a trip atmosphere where chaperones and students support one another with genuine respect. As a student participant, it is your responsibility to help make the trip a positive and enjoyable experience for yourself, fellow students, and chaperones. All participants are expected to demonstrate high standards of conduct and to accept personal responsibility and consequences for their actions. You are expected to exhibit honesty, courteousness, and consideration towards others. This includes those in your group, as well as anyone else with whom you may come into contact, such as bus drivers, guides, and restaurant and hotel staff.

Our goal is to make this trip an educational, safe, and enjoyable experience for everyone. We ask each individual’s cooperation and commitment to the following behavior guidelines to help us meet this goal.

We expect the student to obey the following rules of behavior:

· The student is to follow the directions and the rules and regulations established by the chaperones prior to and during the trip.

· The student shall not be involved in any way with smoking, alcohol, illegal drugs, vandalism, theft, or any other type of behavior that is judged by the chaperones to be determined to be detrimental to the health, well-being, safety, or reputation of him/herself or anyone else in the group, including the chaperones or tour operators.

· The students shall comply with all rules and regulations of the various governmental and commercial agencies (such as airlines, hotels, bus companies, etc).

· The student shall remain with the group.

· The student shall respect and follow the directions of the Tour Director, chaperones, and tour operator and hotel supervisors.

· No throwing of any object or tampering with hotel property is allowed.

· The use of hotel facilities carries with it the responsibility of leaving them in the same conditions in which they were found. The student is responsible for any damage.

· Quiet hours at the hotel will be observed from 10:00 PM to 6:00 AM. At 10:30, students must be in their rooms. Students must remain in their rooms until awakened by chaperones.

· The student may never leave the hotel unless accompanied by a chaperone.

· The student must sleep in his/her assigned hotel room each night.

· Good common sense, respect and consideration for others and their property should be practiced daily.

If the student should violate any of these rules, he/she may be sent home at the sole discretion of the chaperones. In such cases, the parent/guardian will be contacted and the student sent home at the parent’s expense.

In addition, the chaperones and administration of Southwest Local Schools expects the following rules to be adhered to:

· Absolutely no carry-on will be permitted on the flights.

· Students will carry the ID provided for them when touring.

· All school rules apply, including but not limited to:

o Dress code

o Use of cellular phones, CD players, and other electronic equipment

o No illegal or inappropriate items brought or purchased

o Exemplary behavior

· No opposite genders in each other’s rooms.

Room Lists/Chaperone Groups

Appendix G

Cindy Benson:

Room _____: Maggie Biddle, Abby Hoerst, Lyndsay Benson, Courtney Hendy

Room _____: Abby Henderson, Amanda Black, Kimberly Porr, Brittanie Freymuth

Room _____: Christine Daria, Amiee Glindmeyer, Stacy Hon, Amanda Gilbert

Room _____: Alesia Reamer, Kim Braun, Tricia Wahl

Room _____: Emily Erb, Cassie Ziegler, Alisha Hightower, Hanna Coy

Patty Hoerst:

Room _____: Brittany Simmons, Jessica Posey, Megan Koehler, Caitlyn Pfister

Room _____: Amanda Meyer, Samantha Ramey, Stacey Hamant, Tiffany Applegate

Room _____: Alyssa Kowalski, Katie Knue, Andrea Herbert, Amy Carr

Room _____: Stephenie Wolf, Sarah Trenz, Jessica Peace, Catherine Lane

Laura Scrivner

Room _____: Thailyr Scrivner, Megan Heileman, Cammie McAdams, Brittany Ellis

Room _____: Danielle Brooks, Jessica Page, Brittany Roberson, Jill Feldkamp

Room _____: Kristen Frederick, Mary Miller, Tess Kihm, Sara Kleiner

Room _____: Michelle Stenger, Lizzie Davis, Jennifer Schweizer, Lauren Kreinist

Becky Wilhelm:

Room _____: Merenda Loechel, Morgan McClure, Emmy Nagele

Room _____: Sara Koppenhoeffer, Brittany Canada, Camille Hornsby, Tiffany Floyd

Room _____: Courtney Pennington, Kristal True, Amanda Shepherd, Brittani Parkinson

Room _____: Jessica Castellini, Christina Heidi, Ericka Newell, Nicole Stanley

Chaperones:

Room _____: Cindy Benson and Patty Hoerst

Room _____: Laura Scrivner and Becky Wilhelm

Room Lists/Chaperone Groups

Appendix G Continued

Jeff Hotopp:

Room _____: Drew Huber, Kurt Gallant, Jeremy Robben, Jimmy Minges

Room _____: Sam Hotopp, Aaron Hoerst, Brendan Walker

Room _____: Kevin Heiland, Jimmy Hobbs, Jim Millward, Shane Hunt

Room _____: Ryan Leidenbor, Justin Runck, Jeffrey White, Aaron Emerson

Todd Elrod:

Room _____: David Bell, Eric Galante, Chris Kube, Eric Conner

Room _____: Joey Kroger, Ryan Lovins, Jesse Rice, Tyler Lane

Room _____: Bobby Estes, Ronnie Towe, Kevin Ulm

Room _____: Dustin Dillon, Corey Stanton, Robbie Vetter, Marshall Fields

Shawn Sowders:

Room _____: John Peak, Devin Walsman, Andrew Vail, Jared Wissel

Room _____: Ethan Dole, Max Kron, Kellen Nixon, Kenny Phillips

Room _____: Austin Jacobs, Drew Jonas, Jeff Watts, Mike Lipps

Chaperones:

Room _____: Todd Elrod and Jeff Hotopp

Room _____: Shawn Sowders

Picture Form

Appendix F

Your child has the chance to purchase a 10x20 inch panoramic color picture of our group taken in front of the Capitol Building. Each picture costs $12.00 and only cash can be accepted as they do not accept checks. Students will receive their picture about 2 weeks after we return from our trip. If you are interested, please fill out the information below and return to Mr. Sowders no later than Thursday, April 8^th.

Student’s Name:

Student’s Homeroom Number:

Number of pictures purchased:

Amount of cash enclosed: