Parent Meeting
1. Chaperones
-Shawn Sowders
-Janelle Sowders
-George Davis
-Linda Boiman
-Todd Butcher
-Will Cohn
-Debbie Davis
-Patti Hall
2. Safety Precautions:
-Janelle got back from DC Monday afternoon
-high airport security
-high DC security
-Emergency Phone Chain- Appendix A
-www.southwestschools.org
-With a World Strides representative at all times
-1 chaperone per 12 students
-Emergency cards for students
-EMERGENCY Phone Numbers:
-World Strides Parent Information Number: 800-468-5899
-Hotel Information: Bethesda Marriott, 5151 Pooks Hill Rd., Bethesda, MD 20814; (301-897-9400)
3. Flight Information
-Airport Information
-Where to meet
-Which chaperone to see for IDs, luggage tags, and emergency cards for Flight A:
-A-F- Linda Boiman
-G-K- Todd Butcher
-L&M- Will Cohn
-O-S- Debbie Davis
-T-Z- Patti Hall
-Where parents are limited to go
-See appendix B for Flight Information
4. Itinerary
5. Medications
-Appendix D
6. Rules for the trip
-Appendix E
-Please express to your child how disappointed you would be if we would need to call you about their behavior
-Serious Offenses are sent back home at parent’s expense
-All school rules apply
-Punishment at school, too
-Check your child’s luggage
-no nail files, nail clippers, anything that can be translated as a weapon
-no alcohol/cigarettes/weapons
-check dress code
7. What to pack:
-only 1 bag
-ABSOLUTELY NO CARRY ON
-School and weather appropriate clothing; dress in layers
-A watch to keep track of meeting times
-personal items
-LOTS of film and camera
-No CD players, cell phones, or expensive items
-will probably be stolen or used and abused
-will set off detectors; held in contempt of court at Supreme Court
-these items usually cause us the most problems
-Send only the money you never want to see again
8. When you will hear from them- from 8ish to 10:30. Hotel rules state they
must be in their rooms at 10:30. NO calls the first night; emergency chain only.
-Remember, no news is always good news!
9. Picture Forms- Appendix F
10. Questions
Flight Information
Appendix B
Revision (April 8th, 2003)
Group A- departing Cincy on Wed. : DL 1524 (7:10 - 8:34 PM)
-arriving to Cincy on Saturday: DL 1563 (5:55 - 7:38 PM)
Group B- departing Cincy on Wed. : DL 922 (7:20 - 8:58 PM) SAME AS BELOW
-arriving to Cincy on Sat. : DL 5008 (6:30 - 8:00 PM)
Flight A: REVISED ABOVE
April 9: DL 1270L: Leaving Cincinnati at 6:55 PM to arrive in Dulles (IAD) at 8:24 PM
April 12: DL 1523L: Returning from Baltimore (BWI) at 6:00 PM to arrive in Cincinnati at 7:45 PM
Flight B:
April 9: DL 922L: Leaving Cincinnati at 7:20 PM to arrive in Baltimore (BWI) at 8:58 PM.
April 12: DL5183L: Returning from Reagan National (DCA) at 5:50 PM to arrive in Cincinnati at 7:23 PM.
EVERYONE NEEDS TO MEET AT THE AIRPORT BY 4:00 PM. PARK IN THE DELTA PARKING GARAGE, AND MEET AT THE CHECK-IN ON THE TOP LEVEL OF DELTA.
MAKE SURE YOU EAT DINNER BEFORE COMING TO THE AIRPORT, AS THE FIRST MEAL SERVED WILL BE THURSDAY BREAKFAST.
Appendix D
Medication Form
Please return complete form to Mrs. Sowders by Monday April 7th, 2003
Student’s Name:
Medicines that will be in their possession:
Purposes:
When medicines will be taken:
____ daily
____ multiple times a day
____ when needed
____ other (please explain):
Medicines will be kept:
_____ by student
_____ by nurse
Parent Signature _______________________________
Appendix E
This is a copy of the student rules and regulations that the parents and students signed.
It was found on the back of the emergency medical form.
The tour you have elected to attend offers many unique opportunities and experiences. Beyond the educational benefits, the trip offers opportunities to form new friendships and to meet the challenges of independence.
We promote a trip atmosphere where chaperones and students support one another with genuine respect. As a student participant, it is your responsibility to help make the trip a positive and enjoyable experience for yourself, fellow students, and chaperones. All participants are expected to demonstrate high standards of conduct and to accept personal responsibility and consequences for their actions. You are expected to exhibit honesty, courteousness, and consideration towards others. This includes those in your group, as well as anyone else with whom you may come into contact, such as bus drivers, guides, and restaurant and hotel staff.
Our goal is to make this trip an educational, safe, and enjoyable experience for everyone. We ask each individual’s cooperation and commitment to the following behavior guidelines to help us meet this goal.
We expect the student to obey the following rules of behavior:
· The student is to follow the directions and the rules and regulations established by the chaperones prior to and during the trip.
· The student shall not be involved in any way with smoking, alcohol, illegal drugs, vandalism, theft, or any other type of behavior that is judged by the chaperones to be determined to be detrimental to the health, well-being, safety, or reputation of him/herself or anyone else in the group, including the chaperones or tour operators.
· The students shall comply with all rules and regulations of the various governmental and commercial agencies (such as airlines, hotels, bus companies, etc).
· The student shall remain with the group.
· The student shall respect and follow the directions of the Tour Director, chaperones, and tour operator and hotel supervisors.
· No throwing of any object or tampering with hotel property is allowed.
· The use of hotel facilities carries with it the responsibility of leaving them in the same conditions in which they were found. The student is responsible for any damage.
· Quiet hours at the hotel will be observed from 10:00 PM to 6:00 AM. At 10:30, students must be in their rooms. Students must remain in their rooms until awakened by chaperones.
· The student may never leave the hotel unless accompanied by a chaperone.
· The student must sleep in his/her assigned hotel room each night.
· Good common sense, respect and consideration for others and their property should be practiced daily.
If the student should violate any of these rules, he/she may be sent home at the sole discretion of the chaperones. In such cases, the parent/guardian will be contacted and the student sent home at the parent’s expense.
In addition, the chaperones and administration of Southwest Local Schools expects the following rules to be adhered to:
· Absolutely no carry-on will be permitted on the flights.
· Students will carry the ID provided for them when touring.
· All school rules apply, including but not limited to:
o Dress code
o Use of cellular phones, CD players, and other electronic equipment
o No illegal or inappropriate items brought or purchased
o Exemplary behavior
· No opposite genders in each other’s rooms.
Picture Form
Appendix F
Your child has the chance to purchase a 10x20 inch panoramic color picture of our group taken in front of the Capitol Building. Each picture costs $12.00 and only cash can be accepted as they do not accept checks. Students will receive their picture about 2 weeks after we return from our trip. If you are interested, please fill out the information below and return to Mrs. Sowders no later than Monday, April 7th.
Student’s Name:
Student’s Homeroom Number:
Number of pictures purchased:
Amount of cash enclosed: